Criminal verification entails checking a person's criminal history to assess his or her trustworthiness. It is not practically possible for the HR executives to screen through all the applicants for criminal records. This is a massive task, and requires lot of time, and in depth analysis of the nature of criminal records.
The police records are available at different levels – national (National Crime Records Bureau), state, city/town/district, and local police station. While the records are computerized at NCRB and most of the state levels, they may not be available in electronic form at most of the district and local police station levels. The Home Ministry has embarked on Crime and Criminal Tracking Network and Systems (CCTNS) project to link all the police stations and offices across the country and the full-integrated system is expected to be available in 2012. It is not known to what extent the information will be made available for public access.
Therefore, in the interim, the criminal records have to be accessed at the state, district, or police station level by physically visiting the specific office and requesting the criminal background verification.
Our recommendation: Criminal verification should be done at least at the police station levels for the temporary and permanent addresses of the employee. Additional locations for previous addresses should be considered based on the nature of the business, job profile, and responsibilities.